BYLAWS OF THE |
RUSTY STIRRUPS RIDING CLUB
Effective January 1, 2003
Amended January 1, 2013
THESE BYLAWS, agreed to and incorporated into the minutes of the Rusty Stirrups Riding Club (the “Club”) provide as follows:
A. The Board Members have caused the club to be organized as the Rockville Chapter of the National Old People’s Riding Club (the “OPRC-Rockville” also referred to herein as the “Club”) effective as of January 1, 2003.
B. By vote of 4/5th of the members on March 20, 2007, the “Club” severed its relationship with the National Old Peoples Riding Club. On April 17, 2007, the name of Rusty Stirrups Riding Club was adopted, hereinafter referred to as the “Club”
C. The Board Members desire to set forth the terms and conditions on which the affairs of the Club shall be conducted.
D. Procedures contained in the latest edition of Roberts Rules of Order shall be followed whenever such rules are not contrary to the provisions of these bylaws. Any member failing to follow proper procedures or failing to show consideration for other members shall, at the request of the President, be excused from the meeting.
A. “Articles” shall mean the articles of the Bylaws, as amended and in force.
B. “RSRC” or the “Club” shall mean the Rusty Stirrups Riding Club.
C. "Board Member” shall mean each member specifically elected to hold a position on the Board performing specific duties as defined and identified in Article III.
D. “Member” shall mean each person that is specifically identified as a Member in Article III. A Member shall cease to be a Member at such time as dues are expired and not renewed.
E. “Membership” shall mean the total members of the Club.
PURPOSE: The purpose for which the Club is formed is to sponsor safe, educational activities, both mounted and unmounted, to foster communication among members with the purpose of sharing experience and to encourage members to increase their knowledge of horses and ponies.
A. The Club shall carry its own general liability insurance covering club activities, and this insurance must name the Club as the insured on the policy.
B. The Club shall provide an instruction program for members that embrace the requirements of the Club’s Standards of Proficiency, as defined in Article V (1).
SECTION A: MEMBERS:
a. The member must be over the age of twenty-one (21).
b. Persons are eligible for membership without regard to sex, race, creed or national origin.
c. No person shall be denied membership in the Club due to the fact that they do not own a horse or a pony.
d. A member in good standing is a member whose dues are paid in full for the current calendar year.
e. A member may be excused from the Club for disciplinary reasons, which may from time and time be established by the Board Members of the Club. The Board must agree unanimously to revoke a person’s membership.
2. DUES AND FEES: Membership fees shall be established at each annual meeting by a simple majority of a quorum, as defined in Article III, Section B (8), of Members.
3. PRIVILEGES OF MEMBERSHIP: Members are entitled to participate in all activities sponsored by the Club.
Section B: BOARD MEMBERS:
1. JOB DESCRIPTIONS: The job descriptions shall be attached as “Attachment I” and incorporated herein.
2. TITLES, NAMES AND ADDRESSES. The titles, names and addresses shall be attached as “Attachment II” and incorporated herein.
3. COMPOSITION: The Board shall be composed of nine (9) members: four (4) Officers (President, Vice President, Secretary and Treasurer), Membership Chair, Rating Ride Coordinator, Social Media Coordinator and two (2) Finance Committee Members.
4. TERMS: A board member’s term shall be one calendar year.
5. NOMINATIONS: A committee consisting of two members shall be selected by the membership at the September regular meeting. This committee shall gather names of members to be elected to serve on the Board. These names shall be presented to the membership on or before the November regular meeting. No person may be a candidate in the election who has not been nominated. All nominees must be members in good standing. Additional nominations may be made at the November meeting by any member, provided that person so nominated does not decline when his name is proposed. No member may be a candidate for more than one position.
6. ELECTION: The Board will be elected by a simple majority of a quorum of members at the annual meeting.
7. ANNUAL MEETING: The annual meeting of the Members shall be held on the third Tuesday of January of each year at 7:00 p.m., or at such other time as shall be determined by the Members. Board members for the ensuing year shall be elected from among those nominated in accordance with Article III, Section B. Positions will be assumed immediately upon conclusion of the election and each retiring Board Member shall turn over to his successor all properties and records relating to that position.
a. A quorum of Board Members shall consist of two-thirds (2/3) of the Board.
b. A quorum of Members shall consist of twelve (12) Members.
9. RESIGNATION: Upon the resignation of a Board Member, the Members may elect another Member to fill the vacancy. This newly elected Board Member will serve until the next annual meeting.
Section C: COMMITTEES:
1. Finance Committee: See Attachment I.
2. Other Committees: The President shall appoint heads of committees to advance the purpose of the Club. Such committees shall be subject to the final authority of the Board.
DISBURSEMENT OF FUNDS: A Finance Committee, as defined in Attachment I, and referred to in Article III, Section C, composed of the Treasurer and two (2) Members elected at large will be formed to approve expenditures of $100 or less. Expenditures exceeding $100 need to be approved by a simple majority of a quorum of Members. Annual insurance premiums for the Club do not need approval.
PARTICIPATION IN ACTIVITIES
1. STANDARDS OF PROFICIENCY: The Club adheres to the proficiency standards covering riding ability and knowledge of horses. All members who participate in mounted activities are required to present themselves to be rated at least to the lowest level of proficiency by a USPC or Club qualified rater.
2. MOUNTED ACTIVITIES: Members must have achieved at least the lowest rating prior to participating in the Club’s mounted activities, with the exception of participation in the proficiency rating ride itself. Competitors in events organized for and advertised to the general public by the Club need not be rated.
3. HOLD HARMLESS: Members using facilities and grounds made available to the Club are using the facilities or property at their own risk. By using said facilities or property, Members agree to hold harmless the property owners, the Club, its Board and Members for any injuries they or their animals may sustain.
4. SAFETY: Safety is a major concern of the Club. All participants must, when mounted, wear shoes or boots with heels, a helmet approved for equestrian sports by ASTM (SEI). Negative Coggins are required for all participating equines. Participants should provide adequate medical emergency information. The President or his designee has the ultimate authority to excuse a participant from an event, if he determines it is too dangerous for the participant or his mount. The President or his designee’s decision shall be conclusive for that event.
WELFARE OF HORSES AND PONIES : The Club is dedicated to the welfare of horses and ponies. No member of the Club shall engage in, or permit others to engage in on their behalf, training or management practices deemed harmful to participating equines. In all Club mounted activities, the President of the Club or his designee, shall have the authority to excuse any participant if, in his determination, the mount is not in a state of health appropriate for the activity or there is evidence of harmful training or management practices. The President or his designee’s decision shall be conclusive for that event.
A. Amendments to the Bylaws may be proposed by any Member at a generalmeeting in writing to the Board. Amendments shall be promptly considered by the Board and must be submitted to the Members with recommendations for a vote within thirty (30) days in which it was proposed.
B. The Bylaws may be amended by a two-thirds (2/3) vote of the Members.
DISSOLUTION: The Club may be dissolved at anytime by the written consent of not less than two-thirds (2/3) of the Members. In the event of the dissolution of the Club, none of the property of the Club nor any assets of the Club shall be distributed to any Members. After payment of the debts of the Club any remaining assets shall be given to a charitable organization for the benefit of horses as selected by the Board.
BOARD JOB DESCRIPTIONS
• directs the Club and its activities
• presides over Club and board meetings and sets agendas
• appoints heads of committees
• acts as liaison to other clubs
• does not vote at regular meetings – acts as a tie breaker –
cannot make motions
• serves as President when President is absent
• performs duties as assigned by the President
• secures guest speakers
• secures venues for Club meetings
• prepares correspondence on Club matters
• provides notices of meetings
• distributes meeting agendas
• prepares minutes
• serves as committee chair for finance committee
• manages Club funds
• maintains full and accurate record of all receipts and payments
• prepares monthly treasurer reports for each meeting and upon request of the
• makes payments for Club activities (checks require two signatures – President and Treasurer)
• secures and coordinates insurance coverage for Club
• properly files any and all forms or documents required by the IRS
• maintains and circulates list of membership information
• distributes and retains membership, medical, and activity release forms
• collects and forwards dues to Treasurer
- adds members to social media page
- removes individuals who have not paid dues by March 31 of current year
RATING RIDE COORDINATOR:
• plans rating rides
• secures USPC or Club qualified rater to conduct rating rides for members
• secures venue
SOCIAL MEDIA COORDINATOR:
• oversees current social media page
• reviews posts for appropriateness
- Posts news of interest on the social media page
- Coordinates publication of newsletter as deemed appropriate
FINANCE COMMITTEE (2 MEMBERS):
• disburses funds as described in Article IV
• arranges periodic audits of finances
• prepare budget for year
President – K. Thweat-Alferio
Vice President – Terri Escobar
Secretary – Cat Slusser
Treasurer – Susan Beach
Membership Chair – Sandy Aldrich
Rating Coordinators – Paula Steindler
Social Media Coordinator – Ellen Miles
Finance Committee Members – Anne Draine & Lynn Ramsey